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Final-year examinations will be held on these guidelines

31 guidelines or SOP has been issued by the HRD Ministry and Home Ministry with regards to the examinations that are to be conducted in higher educational institutions.

Final-year examinations will be held on these guidelines

New guidelines or Standard Operation Procedure (SOP) has been issued by the HRD Ministry and Home Ministry with regards to the examinations that are to be conducted in higher educational institutions across India.

The fresh set of guidelines have 31 points that are to be kept in mind while conducting the examinations. They are as follows.

1. The instructions, guidelines and orders issued by the central and state governments concerning the opening of educational institutions and safety and health should be abided by the universities and colleges. However, they may develop stricter provisions and guidelines, if they find it necessary.

2. In case there is a restriction on movements in certain areas, admit/ identity cards issued to the students should be treated as a pass for the movement of students. State Governments should issue instructions to all local authorities to issue movement passes to invigilators and all personnel engaged in the conduct of the examination.

3. Entire examination centre floors and walls, doors, gates, should be sprayed with disinfectant.

4. Fresh mask and gloves to be used by exam functionaries after staff verification is done.

5. Sanitizer bottles should be arranged at the entry gate, examination rooms, staff/observer room, etc. and should be replenished regularly.

6. All liquid hand wash bottles should be replenished in restrooms and entry gate whenever required

7. Candidate Seating Area should be thoroughly sanitized (desk and the chair) after every session.

8. All the washrooms should be cleaned and disinfected.

9. All door handles, staircase railing rift buttons, etc. should be disinfected.

10. Wheelchairs, if present at the examination centres, should be disinfected.

11. All the trash bins should be cleaned.

12. Staff verification and self-declaration as suggested below must be done as soon as they report at the Centre

  • Exam functionary must submit self-declaration about health status.
  • Thermo gun temperature check must be done at the staff entrance point
  • If any Examination functionary fails to meet the self-declaration criteria or thermo gun check, he/she will be asked to leave the examination centre immediately
  • Exam functionary needs to wear the mask and gloves at all time

13. Cleanliness and hygienic conditions as per safety and health advisories of the concerned government departments are to be maintained at all places.

14. Proper signages, symbols, posters etc. should be displayed at an appropriate place to maintain social distancing.

15. Downloading of 'Arogya Setu' App may be advised for every staff and student of the university and college.

16. Adequate arrangements of thermal scanners, sanitizers, facemasks, and hand gloves at all entry and exit points including the reception area. Wherever possible, students should be given fresh face masks by the Invigilators in the examination room itself.

17. Avoid crowding at entry and exit points.

18. Opening all the gates, of entry and exit, in case HEIs have more than one gate.

19. Senior staff should monitor the entry and exit. There should be proper markings with at least 2-meter distance where students stand while waiting for the opening of the college gate. The exit of students should be permitted one by one only.

20. Thermal Screening of students, wearing of face mask, sanitizing of hands etc. be ensured.

21. The Invigilators, while on duty, should be continuously wearing a mask, and proper hand gloves.

22. The students should be asked to sanitize their hands before and after signing the Attendance Sheet.

23. Students having symptoms of fever, cough and cold should be either made to sit in a separate room or given a chance to appear on another day.

24. Hand washing stations with facilities of liquid soap should be made available so that every student can wash her/his hand frequently.

25. Keeping in view the physical distancing, institutions should have adequate rooms capacity to meet the proper seating arrangement for examination. The minimum distance between two students should be 2 meters.

26. Adequate arrangements for safe drinking water be made on the campus.

27. An adequate supply of water in toilets and for hand washing be ensured.

28. Dustbins must be cleaned and covered properly.

29. Proper sanitization of buses, other transport and official and vehicles of the institution.

30. At the end of the day-

  • Used gloves and masks should be disposed of only in a pedal push covered bin at the Examination Centre and outside the examination room/hall
  • Safely dispose of all used masks and gloves discarded at the examination centres or outside the examination centre in trash bin bags at a suitable place and as per standard guidelines issued by the health authority

31. Maintain a record of all exam functionaries

  • Record of all exam functionaries will be maintained in the system for future reference and traceability.
  • Invigilator records are maintained in the system through staff verification processes.

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